Terms & conditions

1. Pippa Hudson (The Photographer) retains full copyright, title, and intellectual property rights of any images at all times throughout the world, in accordance with the Copyright, Designs and Patents Act 1988.  The photographer asserts her moral right to be identified as the author of her work and the right to a credit (where possible) is asserted in accordance with Sections 77 – 79 of the Copyright, Designs and Patents Act 1988 or any amendment or re-enactment thereof.  Please credit ‘Pippa Hudson Photography’.

2. The Client will have an appropriate period of licence to publish the photographs to the exclusion of all other persons. However, the Photographer retains the right in all cases to use the photographs in any manner, at any time, and in any part of the world for the purposes of advertising or otherwise promoting her work. After any exclusivity period, the photographer shall be entitled to use the photographs for any reasonable purposes, unless previously agreed in writing. Editorial work may be made available by the Photographer to third parties after publication in the medium for which they were originally commissioned unless otherwise agreed. When the license to use has expired an additional charge has to be agreed for extended usage with the photographer.

3. Unless specified on a separate licence:

(a) Clients are licensed to use commissioned photographs for marketing, PR & editorial use, in perpetuity, on behalf of the original company who commissioned the photography;

(b) Any publication of the photographs to gain publicity for companies other than the original commissioning company will require a reproduction fee to be paid to the photographer;

(c) The usage rights granted are personal to the Client and may not be assigned.

(d) The Photographer retains full copyright in all images at all times throughout the world.

 4. The Photographer will keep confidential and will not disclose to any third parties or make use of material or information communicated to her in confidence for the purposes of the photography, save as may be reasonably necessary to enable the photographer to carry out her obligations in relation to the commission.

5. Any information or data is kept in accordance with data protection principles set out in the Data Protection Act available on the ICO (Information Commissioner’s) website.

6. It is the Client who must satisfy him/herself that all necessary rights, model releases or consents which may be required for reproduction, are obtained and it is acknowledged that The Photographer gives no warranty or undertaking that any such rights, model releases or consents have been or will be obtained whether in relation to the use of names, people, trade marks, registered or copyright designs or works of art depicted in any picture.  In the event that the Image issued or reproduced by or with the authority of the Client does not have the necessary rights, releases or consents, then the Client shall indemnify The Photographer against all expenses, damages, claims, or legal costs arising out of any such failure. It is the client’s responsibility to gain written parental permission when persons under the age of sixteen years are to be photographed. Permission is also necessary to allow identification and publication of photographs of children. The photographer accepts no liability for non-supply of pictures if parental permission has not been granted. 

7. Payment by the Client will be expected for the commissioned work within 30 days of the issue of the relevant invoice. If the invoice is not paid in full within 30 days the photographer reserves the right to charge interest at the rate prescribed by the Late Payment of Commercial Debt (Interest) Act 1998 from the date payment was due until the date payment is made. Payment by BACS is preferred and bank details will be provided on the invoice.

8. Where extra expenses or time are incurred by the photographer as a result of alterations to the original brief by the client, the client shall give approval to and be liable to pay such extra expenses or fees at the Photographer’s normal rate in addition to the expenses agreed or estimated.

9. Unless a rejection fee has been agreed in advance, there is no right to reject on the basis of style or composition.

10. A booking is considered firm as from the date of confirmation and accordingly the Photographer will, at her discretion, charge a fee for cancellation or postponement: 5 working days 25% of fee, 3-4 working days 50% fee, 48 hours 75% fee, 24 hours or less, 100% fee.

11. The Photographer reserves the right to request a non-refundable booking fee of £250.00 to confirm the commission, as well as full acceptance of the terms and conditions as published on the Photographer's website. Any booking fee will be deducted from the cost of the Client's package when calculating the final balance due.

12. This agreement shall be governed by the laws of England & Wales

13. These Terms and Conditions shall not be varied except by prior agreement in writing by both parties.